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Maps & Submittal Requirements : FY 2010 LWCF GUIDELINES
Please click here to print the Submittal & Map List required for all applications.
This system requires registration as a user and or logging in as an existing user in order to attach any documents to your application.
Electronic Submittals are requested in format of:
PDF or Jpeg for maps and photos and Word or PDF for word documents. Submit or
upload your electronically completed form by choosing the "VIEW / ATTACH
DOCUMENTS" option at the end of the application. Please name your document
by the same name we use in the submittal list (ex. Narrative, state map,
boundary map, etc).
Please use appropriate legible font size for text on maps & plans at
81/2x11 or 81/2 x 14 – maximum acceptable map and document size 8½ x 14.
We will print your electronic submittals but will not be able to manipulate
text. Poor quality photo copies or fuzzy scanned in copies not acceptable.
Click on ALL CAPS BOLD TEXT for examples. See explanation
of submittal items below. Also See OUTDOOR RECREATION PROJECT HANDBOOK
and OTHER EXAMPLE FILES for guidelines. These instructions shall take
precedence.
Hard copies of submittal attachments sent by US Postal Service are
acceptable. However, the application itself must be submitted online. If hard
copies are sent by mail, please include 7 color copies of each map, 2 color
copy sets of photos and 2 copies of everything else. All text must be legible.
Examples provided are not perfect, be sure to follow guidelines and
provide elements listed in "SUBMITTAL and MAP LIST-". Displayed plans
are provided as examples of both professionally and nonprofessionally drawn
plans and do not necessarily constitute an endorsement by the Louisiana Office
of State Parks.
When saving your document electronically to upload
to online application - name your document by the same name used in our submittal
list (ex. Narrative, State Map, Boundary Map, etc).
1
ENVIRONMENTAL
SCREENING FORM (ESF)
- Please click on all caps bold text to obtain form. Save the document onto
your desktop & provide answers to questions relevant to your project. Once
you have electronically completed the form upload the form to this application by
choosing the "VIEW / ATTACH DOCUMENTS" option at the end of the
application. Page 12 of ESF to be completed by Division of Outdoor
Recreation staff.
2
BOUNDARY
MAP – Provide a map of the designated area for development
projects. The land designated by red boundary on this map must stay in
outdoor recreation use in perpetuity according to Federal Law 88-578, Section
6(f) and must have direct access to the property and its facilities within the
LWCF 6(f) boundary.
Use FY 2010 LWCF STANDARD
and show the following items:
2.1 Outline the Section 6(f) Boundary in red dashed lines _____._____.______
2.2 Provide the Property Distance Measurements in feet specifically
for the Section 6(f) boundary.
2.3 Label Street Names near & adjacent to the property
2.4 Label Lot and Block numbers.
2.4 Provide Metes & Bounds, Section, Township &
Range with Legal Description and identify P.O.B. (Point of Beginning on
survey).
2.5 Provide Legal Description for the designated area. If
6(f) area is a portion and not the entire property as described in the original
survey and property title, a new survey specifically for the 6(f) boundary will
be necessary.
2.6 Provide GPS Coordinates for the
entrance to property and identify location of coordinates (example: GPS coordinates
for entrance sign).
2.7 Provide Latitude /Longitude in
degrees/minutes/seconds/direction. (no decimals)
2.8 Provide Acreage of 6(f) Boundary.
2.9 Identify Vehicular & Pedestrian Access and Parking
for the recreation area within the 6(f) Boundary.
2.10 Sponsor’s Appointed Authority – elected leader of
sponsoring political subdivision (not engineer or designer) shall sign and date
the map in blue ink.
2.10 Show the entire park or area
being developed or acquired and the adjacent land uses (vacant, commercial,
residential, industrial, rural). Label or identify LWCF 6(f) boundary. See
example.
3.1 Show Entire State
on 81/2 x 11 map including interstates and major highways
3.2 Parish Map shall
show Entire Parish on 8 ½ x 11 map including interstates and major roads.
3.3 Identify the
approximate location of the project on both state & parish maps.
4 REGIONAL
RECREATION PLAN - Provide information for the municipality you represent.
Plan to include existing and planned recreation areas and facilities. Indicate
LWCF sites (red), non LWCF sites (black) and shared use sites such as school and
church playgrounds.
4.1 Locate & Label existing
recreation areas on Area, City Map or Vicinity Map.
4.2 List FACILITY INVENTORY
on spreadsheet provided or utilize similar format.
5 VICINITY
MAP & DRIVING DIRECTIONS - driving directions
& vicinity map posted on same page.
5.1 Provide 8 ½ x 11 map with legible highway, city, & local
streets identified.
5.2 Locate the project site in relation to nearby streets,
highway, towns, etc. Street names must be legible.
5.3 Include North arrow.
5.4 Provide driving directions to the site from the nearest
interstate or state highway.
6 DEVELOPMENT
PLAN – an informal conceptual plan is acceptable. Include all proposed
development for the area. Once plan has been approved on state & federal
level, future phases of identified facilities may be eligible for funding.
New Development shall meet ADA
Standards unless facility or components of facility are exempt (Example: a
skateboard park would not need to be handicapped accessible but the spectator area
would be). Land & Water Conservation Fund State Assistance Program requires
all facilities developed with assistance from the Fund to be designed in
conformance with the appropriate current design standards for the Architectural
Barriers Act of 1968 (ABA_ (P.L. 90-480), Section 504 of the Rehabilitation Act
of 1973, as amended, and the Americans with Disabilities Act. (See LWCF Manual
for more info)
6.1 Clearly identify
proposed & existing facilities, including overhead wiring and roads adjacent
and in proximity to project.
6.2 Identify (if
applicable) support facilities such as parking, walks and landscaping.
6.3 Show existing and
or planned vehicular & pedestrian access to site.
6.4 Identify development phases
(if applicable) by color coding elements per each phase of development. For
example, existing elements would not be in high-light, Phase 1 Elements could
be highlighted in yellow, Phase II in blue, Phase III in green, etc.
7 SCHEMATIC
FLOOR PLAN Indoor facilities are not eligible, except for support
facilities such as restrooms, concessions and storage. (See Outdoor Recreation
Project Handbook) Support facilities shall constitute less than 40 % of the
total project cost per phase. All buildings must meet federal standards for handicapped
accessibility, Section 504 and the Architectural Barriers Act. The project
sponsor is also required to secure State Health Department approval when the
project includes construction of sanitary faculties.
7.1 Provide plan
showing all proposed roofed structures.
7.2 Notes and
dimensions should be large enough for legibility.
8.1 Itemize all major
elements to be constructed this phase within $300,000 maximum.
8.2 List all
materials and labor
8.3 Estimate engineering
cost (see Designer Fee Calculator on Technical Assistance page) involved in
this project.
8.4 Identify number
and types of facilities to be constructed, purchased or installed. General lump
sum estimates are not acceptable. See example provided.
9 ACQUISITION – LEGAL DESCRIPTION
– *When the project is federally approved, an appraisal of
the land will be required prior to negotiation and purchase of the property.
The appraisal for the property must meet the Uniform Appraisal Standards for
Federal Land Acquisitions. The cost of the appraisal is not reimbursable. Submitting
the appraisal prior to federal approval (with the initial application) improves
the expediency in which the grant can be processed to the National Park Service
since the state appraisal review process can take several months. Purchase
price negotiations should not begin without state approval.
9.1 Estimate the cost
of the acquisition plus our state reviewer’s fee (50% of $350 or $170.00 our state
reviewer’s fee will be eligible for reimbursement).
9.2 Provide an exact
legal description of the property to be acquired, submit with the application.
10 RESOLUTION (for Development Projects)
10.1 Provide
Resolution or Meeting Minutes by authorized agency showing sponsor authorization
to apply for grant funds and sponsor’s provision of matching funds. (See resolution
outline)
10.2 Provide sponsor’s signature
and date on Resolution or Minutes
11.1 Provide
legal proof of sponsor’s ownership of the site.
11.2 Provide legal survey
corresponding with title, deed or act of donation
11.3 Title must match
the legal description on boundary map.
11.2 Property
expropriated will require LETTER OF JUST COMPENSATION
(see 3 examples).
12 COLOR PHOTOS
– Project site photos should include area to be developed as well as existing
(if any) facilities
12.1 Provide a
minimum of four digital color photos, one from each direction (NSEW). Scanned
or photo copied photos not acceptable.
12.2 Identify
existing features and area for proposed development.
13 ENVIRONMENTAL
ASSESSMENT - The Assessment shall be a cause and effect analysis.
CAUSES are the recreation uses that your project will provide (hiking, tennis,
camping) and actions that will be required to construct your facility (earth
moving, clearing vegetation, paving). EFFECTS are impacts resulting from causes
(erosion, loss of wildlife habitat, light pollution). (click on bold all
caps text for 2010 guideline & example).
13.1 Provide
information per ENVIRONMENTAL ASSESSMENT GUIDELINE format.
14 NARRATIVE
-This section is to be completed for development and or combination development
/ acquisition projects. (click on bold all caps text for 2010 guideline &
example)
15 SHPO
LETTER from State Historic Preservation Office – When
construction involves any soil disturbance, alteration, removal, demolition, or
burial of any existing feature, federal law requires that a review by
the Office of Cultural Development be completed.
15.1 Send
a letter of request
for review along with project information maps to the
Office of Cultural Development (OCD) – Pam Breaux, Assistant Secretary, P.O.
Box 44247 Baton Rouge, La. 70804-4247. Request OCD send copy to of their review
to us. The state will aid the project sponsor in coordinating the review with
the State Historic Preservation Office. (click on bold all caps text for 2010
example)
15.2 Submit a copy of your SHPO
letter of request with your application.
15.3 Once you receive a SHPO
response, upload it to your submitted application.
16 LEGAL AUTHORITY
OF APPLYING AGENCY – Provide legal form signed by sponsor (click on bold all
caps text for 2010 example).
17 CO SPONSOR
AGREEMENT- if applicable, provide a written agreement between co
sponsors that dedicates site in perpetuity to public outdoor recreation and
outlines shared use (click on bold all caps text for 2010 example).
17.1 Provide schedule
of facility hours for shared use property.
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